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By-Laws

ARTICLE 1 - MEMBERSHIP
Section 1 - Classification
  1. Primary member is any person eighteen (18) years of age or older, who is a member in good standing with the Canadian Kennel Club, who lives within the province of Ontario, and who subscribes to the purpose of this Club.
  2. Secondary member is any person eighteen (18) years of age or older, who is not a member of the Canadian Kennel Club OR lives outside the province of Ontario, and who subscribes to the purpose of this Club.
  3. Junior member is any member up to seventeen (17) years of age as of December 31st of the preceding year. Junior members will not be entitled to a vote on club matters or elections nor will he/she be eligible to hold office.
  4. Family member is any person eighteen (18) years of age or older, who shares residence with a Primary or Secondary member. Family members shall be given the same status as Primary or Secondary members, whichever they qualify for.
Section 2 - Application

Application to The Club may be submitted only on the form provided by The Club or a copy thereof. Accompanying the application must be the dues payable for the current year. With the application form he/she agrees to abide by The Club's Constitution, By-laws and Code of Ethics and the rules of the Canadian Kennel Club. The applicant may be required by the Board to provide proof of health testing of their Chinese Cresteds.

Section 3 - Selection

The application will be considered by the Board of Directors with comments brought forward and a vote to follow. The decision will be two-thirds (2/3) of the Board of Directors and all decisions are final. No reasons need be given to the applicant(s) for rejection.

Section 4 - Notification

A letter will be sent to the applicant from the Corresponding Secretary indicating acceptance or rejection of his/her application. In the case of rejection, all moneys submitted with application will be returned in full.

Section 5 - Members in Good Standing

Members in good standing are those that:
  1. have paid all current dues
  2. are not suspended by the Canadian Kennel Club
    NB: The Board has discretion to consider an applicant with a prior history of suspension
Section 6 - Termination of Membership

Membership may be terminated:
    1. by resignation - any member in good standing may resign from The Club upon written notice to the Secretary and on settling all financial obligations to The Club.
    2. by lapsing - a membership will be considered as lapsed and automatically terminated if members' dues remain unpaid on the first day of February.
    3. by expulsion - a membership may be terminated by expulsion as provided in Article 7 of these By-laws.
ARTICLE 2 - ORGANIZATION
Section 1 - Officers

The Officers shall be comprised of:
President
Vice-President
Secretary/Treasurer
All positions shall be for a two (2) year period.

Section 2 - Board of Directors

The Board of Directors shall consist of the above officers together with 4 Directors, one for each Zone within Ontario (North, Central, East and West). The Board shall have the general management of The Club's affairs.

Section 3 - Committees
  1. The Show Chairman will be directly in charge of and responsible for all phases of the Club's sanctioned matches and dog shows. The Show Chairman may appoint a committee person for publicity, properties, trophy and hospitality.
  2. A Newsletter Editor shall be responsible for collecting information and advertising, publishing and distributing to all club members. The newsletter will endeavour to cover activities within the club, member's news, interesting articles pertaining to Chinese Cresteds and any other items he/she deems worthy.
  3. From time to time, the Board of Directors may appoint committees whose members shall hold their offices at the will of the Board of Directors. The Board of Directors shall determine the duties of such committees.
Section 4 - Vacancies

Any vacancy occurring on the Board shall be filled for the unexpired term by a majority vote of the remaining Board members; except for a vacancy of President shall be automatically filled by the Vice-President and the resulting vacancy in the office of the Vice-President shall be filled by a majority vote of the Board.

Section 5 - Duties

President - The President shall preside at all meetings of The Club. He/she has the power to call special meetings of the Board and shall be a member of all committees. He/she shall ensure that all meetings run smoothly and are conducted in a mannerly fashion.

Vice-President - The Vice-President shall have the duties and exercise the powers of the President in the event of the President's absence, incapacity or death.

Secretary/Treasurer - The Secretary/Treasurer shall give written notice of all meetings of The Club, keep a written record of all meetings, and distribute those records to the membership. He/she shall collect and receive all moneys due to The Club and shall deposit the same in the bank account designed by the Board in the name of The Club. He/she shall prepare a year-end financial statement for the annual meeting. He/she shall be in charge of all correspondence of The Club, keep a complete membership list and any other duties assigned by the Board.

Section 5 - Violations of Duty

The Board shall have full power to remove any Board appointment for violation of duty by a majority vote of the Board. The Board may then appoint successors to fill such vacancies.

ARTICLE 3 - MEETINGS
Section 1

A - General Meeting
The General Meeting of The Club shall be held once a year at a place, date and hour designated by the Board of Directors. Written notice of the annual meeting shall be given by the Secretary to each member at least thirty (30) days prior to the date of the meeting.

B - Special Meetings
Special meetings of The Club may be called:
  1. by the President
  2. by a majority of the Board of Directors
C - Quorum
A quorum shall be 5 members or 50% of the membership, whichever is less.

Section 2 - Board Meetings

Meetings of the Board shall be held at such dates, times and places as are designated by the Board or may be called by the President or any three members thereof. The Secretary shall give notice of each meeting to each member of the Board at least fourteen (14) days prior to the date of the meeting. Directors absent may vote by written proxy. Each Director may hold 1 written proxy vote. Quorum for a Board meeting shall be a majority of the Board.

Section 3 - Elections

Elections will take place every two (2) years.

ARTICLE 4 - FINANCE

Section 1 - Financial Year

The financial year of The Club shall commence on the 1st day of January and conclude on the 31st day of December of each year.

Section 2 - Dues

The Board of Directors shall set dues for the fiscal year. Dues shall be payable on or before the first day of January. No member whose dues are not paid for the current year may vote in any Club matter. If a new member applies after the first day of October the membership dues will apply for the following year.

Section 3 - Banking

A bank account will be established in the name of The Club at a Canadian Chartered Bank.

Section 4 - Cheques

All cheques issued by The Club shall require the signature of two Club Officers (President, Vice-President, Secretary/Treasurer).

Section 5 - Audit

Each year, the Board will recommend and the membership will appoint an auditor/auditing committee for the coming year. The Treasurer's Report will be presented at each meeting of the Board and accepted as information.

Section 6 - Spending Approval

All spending on behalf of The Club must have prior Board approval.

Section 7 - Club Dissolution

Should The Club remain inactive for a period of two (2) years, or should its members decide to dissolve, all assets will be converted to cash and transferred by way of cheque to The Pet Trust Fund at the Ontario Veterinary College.

ARTICLE 5 - PROCEDURE
Section 1 - Robert's Rules of Order

Robert's Rules of Order shall prevail on all procedural matters not covered by these By-laws during meetings of either The Club or The Board.

Section 2 - Voting Rights

Each member is allowed one vote at any meeting or election provided that:
  1. he/she is a member in good standing
  2. proxy voting will be allowed at Board meetings only.
Section 3 - Order of Business

Each meeting will be conducted as follows:
    1. Roll Call
    2. Introduction of Guests
    3. Acceptance of the last minutes
    4. Financial Report
    5. Report of Committee Heads
    6. Unfinished Business
    7. New Business
    8. Elections (if necessary)
    9. Scheduling of next meeting
    10. Adjournment
ARTICLE 6 - ELECTIONS
Section 1 - Eligibility

Any Primary member in good standing may be eligible for nomination for any office, subject to the provisions contained in these By-laws. Any candidate for re-election, whether to the same or any other position on the Board, during the previous calendar year must have attended at least half of the meetings of the Board.

Section 2 - Nominations

2 members will be appointed to serve as the Nominating Committee.

Section 3 - Elections

Elections will take place every two (2) years. Voting will take place at the Annual General Meeting, and only those members in attendance are eligible to vote.

Section 4 - Acclamation

If only one person accepts nomination for a position, he/she shall be elected by acclamation. If no one is nominated or runs for a position, the position shall be filled at a later date at the Board's discretion.

ARTICLE 7 - DISCIPLINE
    1. The Board shall have the power to suspend, expel or reprimand any member if, in their opinion, he/she has violated:
      1. the constitution of The Club
      2. the by-laws of The Canadian Kennel Club
    2. The Board shall have the power to suspend or terminate the membership of a member who, in their opinion, has committed an act, which is considered prejudicial to the objects of The Club, the C.K.C. or the interests of its members or their dogs.
    3. A person, so suspended or expelled, shall have the right to appeal the decision of the Board to the General Membership at the next General Meeting.
    4. Such suspended member may apply for reinstatement upon a successful appeal.
    5. "Expulsion" when imposed, shall terminate membership automatically for all time.
    6. "Suspension" when imposed, automatically deprives the member of the privileges of the club for the period ordered when the suspension is imposed.
ARTICLE 8 - AMENDMENTS

Any Club member may propose a proposed amendment to the Constitution or By-laws at any time. A seconder to the amendment will be required. The proposed amendment will be published in the minutes and voted on at the next Annual General Meeting. A two-thirds majority of members present will be required to pass the amendment.

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